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April 17, 2019
Q) Page 4 of RFP states 30 day notice to cancel, our agreements are a minimum of 12 months. Will the County be willing to negotiate these terms? A) Please include any exceptions to the RFP terms and conditions as an exception as identified in the RFP.
Q)Page 12 #4 mentions that the “Proposer will create curriculum and training which will allow employees to earn various professional certifications.” What type of Certifications? A) Please refer to the addendum as this questions was already answered in a pervious addendum.
Q) Page 12 #9: Our content isn't custom, so what do you mean by “Describe if materials can be customized for future use with updated concepts/information.“? A) If proposed material isn’t customizable then describe how the proposed material will meet the needs of the County.
April 15, 2019
Q) Does the project represent a continuation of a past or current effort or is this a new initiative? A) There was a past program designed to provide training for emerging and current supervisors. The program run successfully for 5 years and then interest started to fall.
Q) If you have used a similar process in the past, what parts do you wish to retain, and which parts do you wish to improve or discard? A) We know employees are not making a connection between training and promotional opportunities, departments are not giving employees room to use the training they received and there is no way to determine if training is practical and worth while as far as application is concerned. The training was/is needed however its practical application/relevance is at question.
Q) Do you have an incumbent who provides similar services to those described in the RFP? A) No.
Q) What is your budget or budget range or how much have you spent on similar work in the past? A) The County has not procured a similar service in the past
Q) What is your estimate of the number of individuals who would be served by the project? The initial project should involve managers and emerging managers. About 250 employees went through the previous program in 5 years so, I would anticipate 30-40 people per year. If this program is successful and trainees are able to implement practices and principles for which they receive training, we will provide more structured training plans to technical and administrative personnel.
Q) What are their titles? A) All Supervisory position and professional level non-supervisory positions.
Q) Are you anticipating individual services, group services, or a mixture of both? A) Proposals should include a recommendation.
Q) What is the anticipated size of each training cohort? A) Proposals should include a recommendation.
Q) If there is a face-to-face trainer, can there also be a virtual trainer? A) Yes, provided it is effective.
Q) What is your preferred modality for meetings (in-person, virtual)? Will all meetings be conducted using the same modality? A) You should provide us with a recommendation.
Q) Do you have a preference for local businesses or vendors? A) No
Q) Is the proposed project based on similar programs that have been developed elsewhere or used by other organizations? A) Not to our knowledge
Q) Why are you choosing to outsource this project rather than staffing it internally? A) The cost of a internal resource and the knowledge/expertise needed to implement relevant programs is varied and we have found it difficult to find one person who can stay abreast of changing techniques/methods to provide a comprehensive org development plan.
Q) Will answers to questions from all potential be shared among them? A) Yes, all questions and answers are posted as defined in the RFP using the addendum process
Q) Will we be able to learn who the other bidders are? A) No, this is one distinction of a RFP vs. a public bid opening. Sealed proposals are not publicly opened
Q) In our proposal, may we include references and hyperlinks to electronic resources, e.g, to web pages? A) Yes
Q) The proposal price sheet calls for “a flat fee for the core program.” We assume that this includes all consulting services and recommendations for development programs for several levels of County employee. Since the number of employees to be trained is not specified, is it acceptable to include the cost for delivering pilot sessions for these levels? A) We will consider any pricing you provide, however, you should have an idea of the number of employees your programs can effectively accommodate. We do not have a specific timeline to get a specific number of employees trained. While we will consider a pilot session cost, I don’t see the need for it if we have course content.
March 27, 2019
Q) On pg.12, it is stated that Lake County is looking for an “Occupational Development Program” (bullet 1) and in bullet #4 there is mention of participants earning professional certifications as a result of the program you’re looking to develop. Does this mean you’re looking for job skills (technical skills) training and industry certifications associated with requirements of specific jobs? Or are you looking for overall professional, leadership development (soft skills) training?A) Certifications such as Project Management Certification, SHRM Certification, etc. and professional leadership development, etc. training
Q) Page 12, bullet 1 also identifies 5 stakeholder groups whose needs should be addressed by the desired program. Is the implication here that there will be different programs developed for each of the 5 groups? A) Different Programs
Q) How long and at what frequency is Lake County looking to have the progra(s) run and sessions take place? (IE – 12 month programs with monthly group sessions and individual support happening outside of the group sessions or 3 month programs with 2 group sessions, etc). A) Lake County is looking for the Proposers recommendations and suggestions as to what would suit the needs of Lake County
Q) Along the lines of wanting to make sure our proposal aligns with your objectives, are you able to provide a budge range of resources for the work you’re seeking? A) No