April 18, 2016
Question 1. Who is the incumbent provider of the current fleet mgmt. system?
Response: Faster
Question 2. Can you elaborate on any additional drivers for the project not identified in the RFI?
Response: There are no additional drivers for this project.
Question 3. What is the estimated cost of the fleet management system?
Response: The purpose of this RFI is to obtain budgetary estimates.
Question 4. When will the Department know if FY17 funding request is approved?
Response: November 2017.
Question 5. Who is the technical contact and/or project manager for this project?
Response: Josh Wallace, Division of Transportation.
Question 6. What is the planned method for procurement? Will a subsequent RFP be released?
Response: An RFP will be released.
Question 7. What time frame has the Department established to procure the system? And/or have it implemented?
Response: At this time a time frame has not been established.
Question 8. Is the City interested in a cloud hosted option or would this be something hosted on the City’s servers?
Response: As part of the RFI process Lake County is interested in reviewing all available solutions.
April 22, 2016
Question 9. Does the LCDOT have a Fuel management system?
Response: Yes.
Question 10. If so, is there intent to integrate the Fuel Management system with the Vehicle information in the CMMS?
Response: Yes.
Question 11. How many PMs are generated by the LCDOT for the vehicles?
Response: This information is not available at this time.
Question 12. Are the PMs meter based or date based or both?
Response: Both.
Question 13. Does the LCDOT have tracking devices on the Vehicles?
Response: Yes.
Question 14. If so, does the tracking device capture the odometer readings?
Response: No.
Question 15. If so, is there intent to integrate the odometer reading to the Vehicle Information in the CMMS?
Response: Possibly.
Question 16. Has the County committed to replacing the current Fleet Management Software System for the Division of Transportation?
Response: Lake County is interested in obtaining additional information for fleet management software systems.
Question 17. What is the current system?
Response: Faster.
Question 18. What is driving the need for replacement?
Response: At this time Lake County is interested in obtaining additional information for fleet management software systems.
Question 19. Timeline (if possible, estimates, best case scenario)
What is the timeline for budget approval?
RFP issuance?
Vendor selection?
Contract signature?
Go-Live?
Response: We would expect budget approval in November 2017, the RFP issuance and award timeline has not been determined.
Question 20. What are the possible integrations:
Electronic fuel system, commercial fuel card or general procurement cards?
Financial Systems (ERP, CRM or HRIS)?
Telematics
Safety program or vendors?
Accident management services?
Response: At this time this information is unknown.
Question 21. Do you operate an internal service fund or bill departments for services?
Response: We will bill departments.
Question 22. How many vehicles and pieces of equipment will be tracked by the proposed software?
Response: Approximately 1400.
Question 23. Approximately how many persons will require training on the proposed software?
Response: Approximately 30.
March 6, 2016
Question 24. What is the current system in use?
Response: Faster Asset Solutions.
Question 25. What is the fuel management system in use?
Response: OPW
Question 26. Does the County bill departments for usage of vehicles and costs as an internal service fund or replacement fund? If so, is it the County’s plan to pass these charges to the finance application as a batch/electronic process or generate a monthly report?
Response: No, we charge back departments for service.