Addendum #1
SMC BID #SMC202410
MILL CREEK WATER QUALITY ENHANCEMENT PROJECT
ADDENDUM BLOG
DATE: 10/25/2024
CONTRACT ADDENDUM #01
Bidders Acknowledge Addendum #1 issued October 25, 2024 in your submittal. CONTRACT SMC202410 ADDENDUM001 PDF document is located in the document section of the RFP.
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The document listed:
3. Contract Time Proposal
If this Bidder’s Proposal is accepted, Bidder agrees that the work will be substantially completed by May 15, 2025 (or before), with final completion of all work and punch list items by JUNE 15, 2025 (or before).
Project Bidding Documents shall be modified as follows:
3. Contract Time Proposal
If this Bidder’s Proposal is accepted, Bidder agrees that the work for SCHEDULE OF PRICES items 1 through 17, and 45 will be substantially completed by May 15, 2025 (or before), with final completion of all work and punch list items by JUNE 15, 2025 (or before). Work for work for SCHEDULE OF PRICES items 18 through 44 will be substantially completed by July 15, 2025 (or before). Work for work for SCHEDULE OF PRICES items 46 through 50 will be substantially completed by December 1, 2026 (or before).
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The document listed:
6. Insurance Coverages
D. Builders Risk Insurance. This insurance shall be written in completed value form, shall protect Vendor and Owner against “all risks” of direct physical loss to buildings, structures, equipment, and materials to be used in providing, performing, and completing the Work, including without limitation fire extended coverage, vandalism and malicious mischief, sprinkler leakage, flood, earth movement and collapse, and shall be designed for the circumstances that may affect the Work.
This insurance shall be written with limits not less than the insurable value of the Work at completion. The insurable value shall include the aggregate value of Owner-furnished equipment and materials to be constructed or installed by Vendor.
This insurance shall include coverage while equipment or materials are in warehouses, during installation, during testing, and after the Work is completed, but prior to Final Payment. This insurance shall include coverage while Owner is occupying all or any part of the Work prior to Final Payment without the need for the insurance company's consent.
Project Bidding Documents shall be modified as follows:
6.D stricken from contract documents
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The document did not list: 6.6 Election of Remedies in ARTICLE VI DISPUTES AND REMEDIES
Project Bidding Documents shall be modified as follows:
6.6 Election of Remedies
All of Owner’s rights and remedies, whether evidenced by this Agreement and related documents, by any other writing, or as may otherwise be available to Owner in law or equity, shall be cumulative and may be exercised singularly or concurrently. The Owner’s election to pursue any remedy shall not exclude pursuit of any other remedy and its election to make expenditures or take action to perform and action of Contractor’s shall not affect or limit owner’s right to declare default or otherwise exercise any remedy available to it.
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This Addendum includes a reissued contract Mill Creek ISSUE FOR BID Instructions Ver.2 per Addendum PDF document is located in the document section of the RFP.
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QUESTIONS ASKED DURING THE BIDDING PERIOD
Q: Should the contractor assume the material tests as CCDD or Non-special?
A: Based upon historic site use it is anticipated that the on-site material is likely free of contamination and that an IEPA LPC-662 form prepared by the Contractor will be sufficient. It shall be the Contractor’s responsibility to make any confirmations and or testing as determined to be required by their intended disposal site operation, and the project shall be bid as such. If contaminated material such that special disposal concerns arise if encountered, it is the intent of the SMC to work with the Contractor to resolve that issue, which may include a reduction is scrape extents.
Q: We assume the top 8” will have to go Non-special based on the material being vegetated/roots but the underlying material in the primary scrape area could either go CCDD or Non-special depending on the test results. Should we assume everything has to go Non-special and provide alternate if it tests as CCDD?
A: Based upon historic site use it is anticipated that the on-site material is likely free of contamination and that an IEPA LPC-662 form prepared by the Contractor will be sufficient. It shall be the Contractor’s responsibility to make any confirmations and or testing as determined to be required by their intended disposal site operation, and the project shall be bid as such.
Q: Costs for the haul off for Non-special are having a significant impact on the overall cost of the project. Has consideration been given to keep all the soil onsite in the upland area and restoring/managing it? This could significantly decrease the overall cost of the project.
A:Material shall be hauled off as indicated in the Contract Documents.
Q:Will the hourly herbicide tasks be used for the 2-year establishment period?
A: Herbicide hours to be used through end of 2026 growing season or until hours are expended or modified.
Q: The insurance limits stated in Attachment A Supplement Schedule of Contract Terms states that ‘Each policy shall have a deductible or self-insured retention of not more than $10,000.00.’ Will the owner accept a $25,000 deductible on the General Liability Policy? That is our current deductible for that policy, and it cannot be altered.
A: This is acceptable
Q: For the Alternate Plant Protection Fence- do all the posts need to be in concrete or just the posts associated with the single gate?
A: Only the two gate fence posts shall be in concrete footings.
Q:For Bid Alternate 2 Additional Nursery Scrape, should we include the additional Nursery Scrape Geogrid and Stone Path (3’) or would those task quantities be increased as measure and pay?
A: Nursery Scrape Geogrid and Stone Path (3’) will be paid based upon the Base Bid unit costs for the additional quantities if the Additional Nursery Scrape Bid Alternate is selected.
Q: On Sheet C2.1 are the elevation points shown in the Soil Disposal Location existing or proposed elevations? If existing, what is the final elevations and if proposed, what are the existing elevations there?
A: The elevations shown are proposed elevations for guidance. It is expected that all material generated from the proposed scrapes and bank restoration, excluding the top eight inches of material and the haul-off from the Primary Nursery Scrape, can be accommodated in this location. The Engineer/Owner will work with the Contractor to select final grades that will be generally consistent with what is shown following identification of final scrape areas following bidding.
The intent is that the Habitat Scrapes, Flow Diversion Scrape, and Bank Restoration will balance on-site with this location as the spoil placement area. The Contractor shall verify conditions in this location on their own, but the expected depths during the anticipated winter construction will likely vary between zero and two feet.Previous investigation suggests the possible presence of hard-pan material underlying this area, but Contractor is responsible for verifying those conditions.
Q: Can equipment enter and work from Mill Creek if using the Floating Silt Curtain on both ends?
A: Regulatory approvals remain outstanding, but it is anticipated that this is the case and the work can be bid with this assumption.
Q: The Attachment A Insurance Specifications includes this Builders Risk Policy Requirement: D. Builders Risk Insurance. This insurance shall be written in completed value form, shall protect Vendor and Owner against “all risks” of direct physical loss to buildings, structures, equipment, and materials to be used in providing, performing, and completing the Work, including without limitation fire extended coverage, vandalism and malicious mischief, sprinkler leakage, flood, earth movement and collapse, and shall be designed for the circumstances that may affect the Work. This insurance shall be written with limits not less than the insurable value of the Work at completion. The insurable value shall include the aggregate value of Owner-furnished equipment and materials to be constructed or installed by Vendor. This insurance shall include coverage while equipment or materials are in warehouses, during installation, during testing, and after the Work is completed, but prior to Final Payment. This insurance shall include coverage while Owner is occupying all or any part of the Work prior to Final Payment without the need for the insurance company's consent. Based on the FEMA map it appears that the entire project is in a regulatory floodplain. The flood insurance will be very expensive (Over $10K) and the coverage provided will not really be applicable to the project. Can you remove the requirement for builders risk insurance?
A: The Addendum 001 will remove this requirement.
Q: We would like to submit the following question regarding the construction access path off of Cat Schooner Ln. The plan does not specify a stabilized construction entrance there. Do we need to install one if we use that entrance?
A: Regulatory approvals remain outstanding, but it is anticipated that a stabilized construction entrance will not be required in this location. It is noted that it will be the Contractor’s responsibility, as identified in the Construction Documents, to ensure that roadways remain clean and free of soil and debris and that existing infrastructure not be damaged or be restored to pre-project conditions. The Contractor is responsible for determining requirements for access at this location to meet these Contract requirements.