Contract No. 25209 - Permanent Vote by Mail Notice and Audit Letter Mailings

Each mailing will consist of multiple 8.5x11 pages, tri-folded, and sealed with a wafer seal or similar manner decided between the Office of the Lake County Clerk and selected vendor. Postage permits will be supplied and County Clerk’s Office will supply print-ready PDFs.

The two statutory mandated mailings are:

Voter Audit Mailing: Federally required at least two years to all registered voters to ensure accuracy of the voter rolls. While this is mandated every two years, we are attempting to get into the practice of doing it annually to be easier to manage. Currently, there are 462,216 active registered voters in Lake County which will fluctuate from year to year.

Tentatively, the schedule for the voter audit mailing will be: August 2025, August 2027, August 2029, August 2031.

Permanent Vote by Mail Notice: Required by the State of Illinois to notify registered voters about the ability to enroll in permanent vote by mail. Mailing must happen no earlier than August before every November election. Mailing can exclude those voters already enrolled in the permanent vote by mail program, or those who have opted-out of mailings for this program. The current number of registered voters that would be part of the mailing is approximately 399,818 registered voters which will fluctuate from year to year.

Tentatively, the schedule for the Permanent Vote by Mail Notice will be: August 2026, August 2028, August 2030.